PLEASE REVIEW THE SELECTION CRITERIA PRIOR TO SENDING YOUR APPLICATION:

 

APPLICATION FOR SELECTION CRITERIA

  1. DECORATIONS AND CLOTHING APPROPRIATE TO MEDIEVAL/RENAISSANCE PERIOD.

  2. QUALITY, VALUE, AND CRAFTSMANSHIP OF PRODUCTS FOR SALE.

  3. UNIQUENESS OF PRODUCTS FOR SALE

  4. FOOD AND DRINK AS READY CONSUMABLES WILL NOT BE CONSIDERED AS ARTS AND CRAFTS. YOU MUST OBTAIN A FOOD VENDORS APPLICATION.

  5. PRODUCTS/CRAFTS THAT A.R.F CONSIDERS TO BE DANGEROUS, TOXIC, AND/OR HARMFUL WILL NOT BE APPROVED.

  6. HANDICRAFTS ASSEMBLED FROM COMMERCIAL KITS, T-SHIRTS, AND/OR ITEMS NOT IN KEEPING WITH THE THEME WILL NOT BE APPROVED.

 

APPLICATION PROCEDURES

AN APPLICATION WILL BE CONSIDERED FOR POSSIBLE INCLUSION IN THE FAIRE UPON SUBMISSON OF THE FOLLOWING ITEMS:

  1. PAYMENT IN FULL VIA CHECK, MONEYORDER, PAYPAL, VENMO, SQUARE, CCARD, DEBIT TO ALABAMA RENAISSANCE FAIRE.

  2. A SIGNED AGREEMENT TO GUIDELINES AS DECRIBED HEREIN.

  3. A SIGNED AND COMPLETED APPLICATION FORM.

 

FOR NEW APPLICANTS ONLY

  1. PHOTOGRAPHS OF PREVIOUS EXHIBITS, IF AVAILABLE.

  2. PHOTOGRAPHS OF ITEMS TO BE SOLD AND OF BOOTH DESIGN

 

SPECIAL NOTE

  1. THOSE MEETING THE ABOVE STANDARDS WILL BE SELECTED ON A “FIRST-COME” BASIS AND THE DECISIONS OF THE SELECTION COMMITTEE SHALL BE FINAL.

  2. RESALE PEDDLERS WILL BE CAREFULLY LIMITED.

  3. MASTER ARTISTS AND CRAFT PERSONS WHO WISH TO DEMOSTRATE THEIR TALENTS DURING THE FAIRE SHOULD CONTACT US AS SOON AS POSSIBLE FOR EARLY CONSIDERATION.

 

REGISTRATION AND SET-UP

THE A.R.F INFORMATION BOOTH IS LOCATED NEAR THE INNER CONCRETE CIRCLE OF THE AND IS THE REGISTRATION CENTER. CHECK IN IS AT THE A.R.F INFORMATION BOOTH ON FRIDAY AND SATURDAY MORNING. YOU WILL BE ASSISTED IN THE LOCATION OF YOUR BOOTH SITE AND THE BEST APPROACH TO UNLOAD. ADDITIONALLY, YOU WILL BE GIVEN AN EXIBITORS SYMBOL FOR IDENTIFICATION. WE ASK THAT YOU UNLOAD AS QUICKLY AS POSSIBLE AND REMOVE YOUR VEHICLE(S) TO THE DESIGNATED PARKING NEAR AND AROUND THE PARK AREA. NO VEHICLES WILL BE PERMITTED IN THE PARK AFTER 9 A.M. ON SATURDAY MORNING.

 

ARTS AND CRAFTS

EXHIBITORS GUIDE (REVISED) 

ALABAMA RENAISSANCE FAIRE P.O. BOX 431 FLORENCE, AL, 35631

PH: (256) 718-5020 Fax: (256) 766-6388 Email: director@alrenfaire.org

THE ALABAMA RENAISSANCE FAIRE (WELCOMES YOUR INTEREST IN OUR FALL FESTIVAL. THE FOLLOWING WILL PROVIDE YOU WITH CURRENT INFORMATION ABOUT THE FAIRE, ITS GUIDELINES, AND THE APPLICATION PROCESS FOR AN EXHIBITOR (VENDOR, MERCHANT, ARTISAN). SHOULD YOU HAVE ANY QUESTIONS OR NEED ASSISTANCE, PLEASE DON’T HESITATE TO CALL, WRITE, OR EMAIL AT THE INFORMATION GIVEN ABOVE.

 

FAIRE LOCATION

WILSON PARK (FOUNTAIN-ON-THEGREEN) LOCATED IN THE DOWNTOWN AREA OF FLORENCE, AL, ADJACENT TO THE MAIN POST OFFICE AND THE FLORENCE/LAUDERDALE PUBLIC LIBRARY. THE FAIRE SITE (WILSON PARK) IS BORDERED BY WOOD AVE., AND TOMBIGBEE ST. ON THE SOUTH, SEMINARY ST. AND TUSCALOOSA ST.  ON THE NORTH.

 

DATES AND TIMES

THE FAIRE TAKES PLACE ON THE FOURTH WEEKEND IN OCTOBER OF EVERY YEAR

FRIDAY, OCT 22   VENDOR SETUP 7 A.M. TO 6 P.M.

SATURDAY, OCT 23 LATE SET UP/CHECK IN AT 7 A.M.

ALL VEHICLES MUST BE OUT OF THE PARK BY 9 A.M.

FAIRE OPENS 10 A.M. TO 6 PM.

            SUNDAY, OCTOBER 24 FAIRE OPENS AT NOON TO 6.M.

MONDAY, OCTOBER 25 LATE FAIRE TAKE-DOWN. MUST BE DONE BY NOON.

 

A 12’X12’ BOOTH SPACE IS AND MUST BE PAID ON OR BEFORE AUGUST 1. AFTER AUGUST 31st, THE FEE INCREASES TO $150 . AFTER AUGUST 31st. ALABAMA SALES TAX FORMS WILL BE PROVIDED TO EACH EXHIBITOR OPENING MORNING. THE ALABAMA RENAISSANCE FAIRE ITSELF REQUIRES NO ADDITIONAL FEES.

 

ACCEPTANCE NOTIFICATIONS WILL BE SENT OUT VIA EMAIL AND OR U.S. MAIL IMMEDIATELY. IF YOU DOT RECEIVE AN ACCEPTANCE, YOUR FEES WILL BE RETURNED VIA MAIL AFTER PROCESS HAS BEEN COMPLETED.

EXHIBITORS MUST BE ON THE FAIRE SITE AND OPEN FOR BUSINESS AT ALL TIMES DURING THE FAIRE HOURS UNLESS INCLEMENT OR DANGEROUS WEATHER IS DECLARED.

 

EXHIBITORS AGREE TO COMPLY WITH THE CIVIL LAWS AND CODE OF THE CITY OF FLORENCE, AL, USE OF, SALE OF, DISPLAY OF ANY ILLEGAL MATERIAL OR ITEM WILL RESULT IN CLOSURE OF THE SALES AREA.

EXHIBITOR GRANTS THE ALABAMA FAIRE THE FOLLOWNG RIGHTS:

  1. TO INSPECT THE SALES AREA AT ANY TIME. FURTHER, THE ARF WILL HAVE THE RIGHT TO DEMAND REMOVAL OF ANY SALE OR DISPLAY ITEM(S) THAT, AT ITS SOLE DISCRETION, ARE DEEMED UNSUITABLE FOR THE FAIRE.

  2. TO DENY ANY BOOTH SPACE OR EVICT FROM SAID SPACE ANY EXHIBITOR IN VIOLATION OF THE CITY OR STATE LAWS, OR ARF REQUIREMENTS.

  3. TO RESTRICT ANIMALS NOT IN COMPLIANCE WITH CITY CODES, PARK AND ARF RULES AND REGULATIONS

 

EXHIBITION SPACE

A SINGLE BOOTH SPACE MEASURES 12’X12 (1). WE ASK THAT EVERYTHING BE WITHIN THIS AREA. ADDITIONAL SPACES, SUCH AS 12’X24’ (2) OR 24’X24’ (4), ARE ALSO OFFERED WITH THE SAME REQUREMENT. ADDED SPACES CAN BE ARRANGED TO SUIT THE TENT SIZE IF AVAILABLE/REQUESTED. EXHIBITORS ARE ASKED TO MAINTAIN THEIR AREA IN A SAFE AND PROFESSIONAL MANNER. EXIBITORS ARE ALSO RESPONSIBLE FOR CLEAN UP OF THEIR AREA DURING AND AFTER THE FAIRE. GARBAGE BINS ARE LOCATED THROUGHOUT THE PARK. FAILURE TO CLEAN UP YOUR AREA WILL RESULT IN EXHIBITOR NOT BEING ASKED BACK. EXHIBITORS ARE RESPONSIBLE FOR A DISPLAY DESIGNED TO WITHSTAND INCEMENT WEATHER (SUN, WIND, RAIN) AND CROWDS. THERE IS NO ALTERNATE RAIN LOCATION. THE POSITION OF A BOOTH IS DETERMINED WELL IN ADVANCE OF THE FAIRE AND POTENTIAL EXHIBITORS SHOULD CLEARLY AND PRECISELY DESCRIBE ANY SPECIAL NEEDS AT THE TIME OF APPLICATION. ACCOMODATION TO REQUESTS/NEEDS WILL BE CONSIDERED AND MADE WHERE POSSIBLE. ASSIGNMENTS OF BOOTHS ARE AT THE SOLE DISCRETION OF THE A.R.F. VENDORS MAY CONTACT ANY A.R.F STAFF MEMBER FOR BREAKS, QUESTIONS, AND/OR PROBLEMS. INFORMATIN WILL BE INCLUDED IN THE PACKET AT CHECK IN.

SECURITY

Off-DUTY POLICE OFFICERS WILL PROVIDE SECURITY IN THE PARK FROM 6 P.M. FRIDAY NIGHT TO 6 A.M. SATURDAY MORNING AND DURING THE SAME HOURS ON SATURDAY NIGHT TO SUNDAY MORNING. SUNDAY NIGHT IS UNPROTECTED.

 

DÉCOR AND RENAISSANCE THEME

EXIBITION SPACES, SALES ITEMS, AND DRESS OF ANYONE WORKING YOUR BOOTH MUST CONFORM TO

 

THE HISTORICAL PERIOD OF MEDIEVAL THROUGH THE RENAISSANCE. DETERMINATION OF VIOLATION OF THIS REQUREMENT WILL BE AT THE SOLE DISCRETION OF THE ARF.

 

OVERALL DÉCOR IS VERY IMPORTANT TO THE SUCCESS AND FUN THAT THE FAIRE HAS COME TO REPRESENT TO THE COMMUNITY. THERE IS SOME VARIATION ALLOWED AND PREPERATIONS DO NOT HAVE TO BE COMPLICATED. IF YOU NEED SUGGESTIONS OR HELP, PLEASE CONTACT US.

 

A WRIT OF PERMISSION CAN BE REQUESTED FOR THOSE UNABLE TO MEET THE BARE MINIMUM OF EITHER DRESS OR DÉCOR. OWEVER, THIS WRIT MAY ONLY BE GRANTED ONCE.

 

PATRON POLICY

PATRONS, VENDORS, AND ENTERTAINERS CANNOT HAVE ALCOHOL ON SITE. EDGED WEAPONS AND

 

OTHER PERIOD WEAPONRY MUST BE SECURED IN SUCH A WAY AS TO PREVENT ACCIDENTAL INJURY TO THE WEARER AND THE GENERAL PUBLIC.

 

TO CONTACT ALABAMA RENAISSANCE FAIRE:

OUR EMAIL director@alrenfaire.org                    PH 256-718-5020                     FAX 256-760-6388

TO APPLY:

OPEN THE DOCUMENT BELOW AND RESPOND TO ALL QUESTIONS. IF A QUESTION DOES NOT APPLY TO YOU, THEN RESPOND WITH N/A. SAVE THE DOCUMENT WITH YOUR BOOTH NAME AS THE TITLE. 

FOR EXAMPLE: DRAGONSANDMORE VENDOR APPLICATION

E-MAIL THE DOCUMENT TO director@alrenfaire.org

or

PRINT THE PDF VERSION OF THE APPLICATION, FILL IT OUT AND MAIL IT TO 

ALABAMA RENAISSANCE FAIRE

P.O. BOX 431

FLORENCE, AL 35631

DO NOT SEND PAYMENT UNTIL YOU RECEIVE A CONFIRMATION FROM US THAT YOU HAVE BEEN SELECTED AS A VENDOR.

USE THIS FORM TO EMAIL THE APPLICATION

USE THIS FORM TO MAIL THE APPLICATION.

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Application Procedures

An application will be considered complete for possible inclusion in the faire upon submission of the following items:

  1. Payment in full by check or money order.
    Made payable to:
    Alabama Renaissance Faire

  2. A signed agreement to guidelines as described in the application form.
    (Included in the form)

  3. A signed and completed application form.

  4. Photographs of previous exhibits, if available.

  5. Photographs of items to be sold and of booth design.

Vendor Application

Please answer all questions completely.

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